Create and follow rental orders

This page explains how to create rental order transports that will generate specific rental documents, and how to retrieve related information.

Introduction

Rental transports provide a way for truckers to generate and sign a rental order with the following informations:

  • the company that asked for rental

  • the list of transports executed for this company (where, what, when, LV number)

  • the date

  • the trucker and associated plates

  • the worked hours (excluding breaks)

  • signature of trucker and third party

Activation

The rental orders feature must be enabled by the Dashdoc team on your account.

Rental transports details

Documents

A rental transport does not have a digital consignment note or CMR.

A rental transport has a rental order (see below).

A rental transport can have all sorts of documents attached to it, including paper consignment notes. They can be used for invoicing.

Statuses

The status of a rental transport are limited to:

  • loading_complete → start of a working period, the first one is the "start of the day"

  • unloading_complete → end of a working period, the last one is the "end of the day"

Breaks

status_updates with category = break_timeare used to represent unworking hours of the trucker . They are be used to compute the actual working hours displayed on the document (worked hours are not persisted).

Create rental order transport

Specific screens will be displayed to truckers when executing a rental order transport. Also, specific information will be stored in the transport detail.

In order do to so, transport data must contain a unique planned_loads object with "category" = "rental".

Retrieve rental order data

Rental deliveries

Information about transports executed by the trucker during the rental is stored in a rental_deliveries object at the root of the transport's JSON.

Here is an exemple of rental_deliveries detail for a transport. The inner data structure is a list of transports :

Legal document

As mentionned above, there is no eCMR generated by Dashdoc for those transports. Instead another document is created and stored also in the documents part of the transport's JSON. Its category differs and has the value rental.

Exemple:

"documents": [
    {
        "pk": 2836097,
        "file_updated_date": "2021-04-23T07:19:13.115643Z",
        "delivery": "6de64936-2602-4538-b1b1-c8c4d9f83d4d",
        "delivery_sequential_id": 2708600,
        "reference": 2708600,
        "category": "rental",
        "name": "Rental order",
        "file": "https://www.dashdoc.eu/api/delivery-documents/c28e57ec-c073-495c-87d9-c2d48758e418",
        "business_privacy_scope": null
    }
]

Global exemple of rental order transport:

User guide for rental order

The following pages provide user documentation about how to create and use rental order in the web app and mobile app:

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